Litigation Secretary (Senior-Level)

Location: La Jolla (UTC Area), San Diego, CA
Schedule: Full-Time | Hybrid (3 Remote / 2 In-Office)
Hours: Monday - Friday, 8:00 AM - 5:00 PM
Compensation: $85,000 - $114,321 + Comprehensive Benefits

About the Role

A premier international labor and employment law firm is seeking an experienced Litigation Secretary to join our San Diego (UTC/La Jolla) office. This role is critical in supporting attorneys across all phases of litigation and ensuring the delivery of exceptional client service.

We are seeking a highly organized, detail-oriented professional with strong state and federal civil litigation experience, who thrives in a fast-paced environment and demonstrates flexibility and a willingness to learn.

Key Responsibilities

• Prepare, revise, and finalize legal documents including briefs, pleadings, discovery, and correspondence
• Format documents and create shells in compliance with state and federal court rules, including California-specific requirements
• Perform electronic filing (e-filing) in state and federal courts (e.g., PACER/ECF)
• Maintain and manage litigation calendars and docketing, including deadlines, court dates, and filings
• Proofread all documents for accuracy, formatting, and completeness prior to filing or distribution
• Support attorneys throughout the full litigation lifecycle, including discovery processes
• Schedule depositions, hearings, and coordinate court reporters, videographers, and court clerks
• Maintain and organize client files within document management systems (e.g., iManage, NetDocuments)
• Manage attorney calendars using Outlook and calendaring systems such as Milana/CompuLaw
• Coordinate travel arrangements and process expense reimbursements
• Review vendor invoices and submit payment requests accurately and timely
• Enter and revise attorney time entries, ensuring proper use of litigation codes
• Provide professional and responsive telephone and administrative support

Required Qualifications

• Minimum of 5+ years of experience as a litigation secretary
• Strong experience in state and federal civil litigation, including familiarity with California court rules
• Proven ability to manage docketing and calendaring deadlines
• Experience supporting attorneys through discovery and all phases of litigation
• Proficiency with legal tools and systems such as:
  • PACER, ECF
  • LexisNexis
  • Aderant Milana or similar (CompuLaw, Best Authority)
  • Document Management Systems (iManage, NetDocuments)
  • Concur (preferred)
• Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to create Tables of Contents and Tables of Authorities
• Strong attention to detail, proofreading, and organizational skills
• Demonstrated flexibility, adaptability, and willingness to learn new systems

Preferred Qualifications

• College degree (not required)
• Experience in labor & employment law
• Familiarity with time entry and billing systems

Work Environment

• Hybrid schedule: 3 remote days / 2 in-office days per week
• Initial onboarding/training period will be conducted fully onsite
• Consistent weekly in-office schedule required

What We're Looking For (Top Priorities)

1. State & Federal Civil Litigation Expertise

   • Ability to prepare document shells, finalize filings, and navigate court rules
   • Strong knowledge of California court procedures

2. Docketing & Calendaring Skills

   • Experience managing complex litigation deadlines and court schedules

3. Teachability & Flexibility

   • Open to learning new tools and processes
   • Adaptable team player with a proactive mindset

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) with Profit Sharing
• Generous Paid Time Off & Holidays